Senior Secretary job at Spear Motors Limited
Vacancy Title: Senior Secretary
Type: Full Time
Industry: Transportation, Distribution, and Logistics
Category: Admin & Office
Jobs at: Spear Motors Limited
Application Deadline: Friday, May 31, 2024
Duty Station: Within Uganda – Kampala, East Africa
Job Details:
Spear Motors Limited is seeking an experienced individual for the position of Senior Secretary.
Key Responsibilities:
- Maintain and update the chairman’s official diary, appointment schedules, and calendar with timely reminders.
- Prepare the chairman’s itinerary and travel requirements.
- Arrange travel and accommodation for official visitors as needed.
- Receive, attend to, and schedule appointments for the chairman’s visitors.
- Handle the chairman’s official communications, including telephone calls, mails, and email messages.
- Prepare and process the chairman’s documents such as reports, invoices, and letters.
- Draft responses to routine correspondences and reports for the chairman’s approval.
- Organize correspondences, mails, and reports in a priority action order for the chairman.
- Update and follow up on tasks delegated by the chairman to ensure deadlines are met.
- File the chairman’s official documents and correspondences in an orderly manner and ensure the safe custody of confidential files.
- Handle administrative details and coordinate the workflow of the chairman’s commitments and activities.
- Perform any other duties assigned by the chairman.
Qualifications, Skills, and Experience:
- Diploma/Degree in Secretarial Studies.
- At least 2 years of relevant experience in a similar position in a busy medium-sized company.
- Excellent communication and interpersonal skills.
- Good knowledge of office administration and secretarial work.
- Practical knowledge of stores management.
- Proficiency in computer applications, including business applications.
- Numerical and analytical skills.
- Excellent negotiation skills.
- Customer care and public relations skills.
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Work Hours: 8 hours per day
Experience in Months: 24 months
Level of Education: Bachelor’s Degree
Job Application Procedure:
If you believe you meet the requirements mentioned above, submit an up-to-date CV, application letter, and academic documents to our email: recruitment@spearmotors.co.ug.
Alternatively, you can hand-deliver your application to our office reception at Spear Motors Ltd in Nakawa addressed to: Human Resource Manager. The closing date is May 31, 2024.
Please note: Only shortlisted candidates will be contacted.
