Finance and Admin Assistant job at Raising The Village
Vacancy Title: Finance and Admin Assistant
Type: FULL TIME
Industry: Nonprofit and NGO
Category: Accounting & Finance
Jobs at: Raising The Village
Deadline: Tuesday, August 06, 2024
Duty Station: Within Uganda, Kampala, East Africa
Summary:
Date Posted: Tuesday, July 23, 2024
Base Salary: Not Disclosed
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Learn more about Raising The Village
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Job Details:
About Raising The Village:
We are Raising The Village (RTV) – an international development organization and registered charity – on a mission to end ultra-poverty in Sub-Saharan Africa. RTV is a fast-growing organization on an accelerated growth path. We have 180+ national staff in Uganda and a team of 10 people in North America working together to lift communities out of ultra-poverty in last-mile villages. We operate at the intersection of direct implementation and advanced data analytics to inform progress, decision-making, and impact. To date, we have supported more than 1 million people through our innovative holistic approach and are on track to reach one million people annually in the region by 2027. This tremendous growth is supported by our incredible partners from around the globe who believe in our model and impact.
Position Goal:
Drive the financial and administration support processes for the Finance Department and generate reliable, transparent, and timely financial and administrative information expected by Raising The Village.
Major Duties and Responsibilities:
- Extracting, reviewing, and filing supplier’s payment documentation from email sent by Procurement and Logistics on a weekly basis.
- Ensuring completeness of supporting documentation for payment on a weekly basis.
- Computing WHT from taxable invoices to provide for Net Payable Value on a weekly basis.
- Updating accurate information from taxable invoices in WHT Template for monthly return filing on a weekly basis.
- Updating and maintaining Data Collector’s PAYE and NSSF Template weekly.
- Ensuring that financial documents are up to date at all times, orderly, well-kept, and readily available for reference and audit when required (e.g., cash advance forms, cash request forms).
- Withdrawing project activity funds from the bank, disbursing, and keeping accurate records for all daily transactions.
- Updating all finance-related internal systems with financial data.
- Scanning and numbering of scanned finance documents on a weekly basis and sharing them with the Finance Officer for review.
- Participating in budgeting, budget tracking, and monitoring.
- Implementing financial policies.
- Sending and following up on invoices and receipts for proper accountability.
- Reviewing and reconciling project activity accountability documentation.
- Reconciling any discrepancies or errors identified in accountability submissions.
- Reporting any practice against financial procedures to the finance leadership.
- Suggesting changes or improvements to increase accuracy, efficiency, and cost savings.
- Managing all accountability documents and submitting them to the Finance Officer for review on a weekly basis.
- Providing support to staff by explaining financial information to ensure adherence to financial processes and procedures.
Preferred Technical Skills:
- Excellent mathematical skills; understanding of data privacy standards; integrity; honesty; critical thinking skills.
- Knowledge of accounting and financial regulations.
- Ability to travel at least 30% of the time to different districts of RTV field operations.
- Excellent computer skills, including Excel and Microsoft Word.
- Excellent analytical and numerical skills.
- Good time management skills.
- Strong ethics, with an ability to manage confidential data.
Education, Qualification, and Experience:
- Degree in Business Administration or a Bachelor’s Degree in any other relevant field.
- A minimum of 2 years of proven experience in Finance Management, Administration, and Accounting.
- Knowledge of WHT, PAYE, and NSSF filing will be an added advantage.
- Any level of CPA or ACCA will be an added advantage.
Work Hours: 8
Experience in Months: 24
Level of Education: Bachelor Degree
Job Application Procedure:
Interested and qualified individuals, click here to apply.
