Accounts Assistant Job at Lifewater International

Location: Uganda

Job Type: Full-time (8 hours per day)

Salary: UGX

Vacancies: 1

Application Deadline: May 29, 2024

Hiring Organization: Lifewater International

Job Overview:

Lifewater International seeks a dedicated Accounts Assistant to manage day-to-day bookkeeping in line with Lifewater International’s accounting procedures. Reporting to the Finance and Accounting Manager, this role includes processing transactions, assisting in financial reports and budgets, managing ledgers, maintaining a filing system, vendor communication, petty cash management, inventory management, and administrative support.

Key Responsibilities:

Petty Cash Management:

• Prepare petty cash replenishment reports and withdraw funds.
• Conduct planned and unplanned petty cash counts.
• Ensure safe custody of cash at the office.
• Regularly update the petty cash ledger.
• Prepare monthly petty cash reports and reconciliations.
• Ensure timely cash disbursement.

Data Entry and Documentation:

• Review the correctness and authenticity of supporting payment documents.
• Scan and upload supporting documents for payments.
• Post approved transactions and batches.
• Ensure payment and procurement transactions are well-documented.
• Charge expenses and revenues to correct account codes.

Financial Management and Reporting:

• Prepare receipts for cash and check deposits.
• Review staff accountability and expense settlement forms.
• Collect receipts from vendors for payments made.
• Initiate payments according to approved requests and budgets.
• Prepare monthly bank account reconciliations.
• Update and clear accounts payable and receivable.
• File supporting documents for accounting transactions.
• Assist in filing monthly statutory deductions (WHT, PAYE, LST, NSSF).

Inventory Management:

• Maintain key Lifewater International items and documents.
• Regularly update the asset register.
• Support the disposal process of assets.
• Conduct quarterly physical inventory counts.
• Assist in procurement and control of inventories.
• Perform additional responsibilities as assigned by the supervisor.

Qualifications:

• Bachelor’s Degree in Accounting & Finance, Business Administration (Finance & Accounting), or a related field.

Experience:

• Minimum of 2 years of experience in a similar role, preferably in an NGO.
• Proven bookkeeping experience.
• Knowledge of finance and accounting procedures.
• Strong planning and organizational skills.
• Attention to detail.
• Proficiency in spreadsheets, Internet, Email, and accounting software (QuickBooks, Business Central).

Personal Attributes:

• Committed Christian able to work with diverse cultures and denominations.
• Energetic, flexible, and proactive.
• Well-organized with efficient time management.
• Commitment to Lifewater International’s core values.
• Strong team-working skills.
• Excellent command of the English language.
• Punctual, honest, dependable, trustworthy, and a self-starter.

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Application Process:

Interested and qualified candidates, click here to apply.