Office Assistant job at FHI 360

February 6, 2024 Full-time

Office Assistant job at FHI 360

Location: Jobs in Uganda 2024 – 2025

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 13 February 2024

Hiring Organization: FHI 360

Job Details:

Job Summary
Primary responsibilities
The Office Assistant will work to support the Uganda FHI360 office and ensure that projects operate smoothly and effectively. S/he will assist managing the day-to-day operations of office facilities to ensure an efficient, productive, and safe working environment for staff and visitors

Key Functions:

Oversee the cleaning crew to ensure cleanliness and tidiness of the office. This includes the general office floor and desks.
Ensure safety and security of the office supplies and equipment.
Work with the security in charge on office security.
Monitor stock levels of office supplies and update the Supervisor accordingly.
Handle general office inquiries and route them to appropriate officers for assistance, as necessary.
Ensure that staff tea is served at various identified locations within the offices.
Support the office in absence of the Administration Assistant.
Opening and closing of offices.
Carry out any other duties as may be assigned.

Qualifications and experience:

Ordinally or higher level of education, Diploma is an added advantage
Ability to maintain a variety of records, such as inventories of supplies and materials.
Proven ability to work independently and self-motivated, also work cooperatively with other office personnel.
3-5 years of related office administration experience.
Demonstrated experience with office administrative procedures, standards and equipment.
Demonstrated experience with office software applications and spreadsheets.
Read, write and speak English; fluent in host country language required

Working conditions/Physical requirements

Willingness and ability to work with stakeholders
Willingness to accept additional responsibilities
Willingness to work -beyond the normal work hours as maybe required.

Typical Physical Demands:

Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Ability to lift/move up to 5 lbs.

Technology to be Used:

Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements: