Grants Finance Officer job at Medical Teams International Uganda

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June 13, 2024 Featured, Full-time, Health

Grants Finance Officer job at Medical Teams International Uganda

Vacancy Title: Grants Finance Officer

Type: Full Time
Industry: Health Care
Category: Healthcare

Hiring Organization: Medical Teams International Uganda

Deadline: Thursday, June 20, 2024

Duty Station: Within Uganda, Kampala, East Africa

Summary:
Date Posted: Wednesday, June 12, 2024
Base Salary: Not Disclosed

Job Details:

About Medical Teams International: Medical Teams International is a faith-based, non-profit health relief and development organization. Their mission is “Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.” MTI-UG operates in West Nile and southwestern Uganda, providing comprehensive primary health care, reproductive health services, HIV/AIDS care, and nutrition programs.

Job Summary: The Grants Finance Officer will support the Grants Finance Manager in monitoring specific grants within an assigned portfolio. This includes providing a second layer of project-specific approval for each posting and maintaining and reviewing the project general ledger.

Key Duties and Responsibilities:

Grants Financial Planning and Management (20%):

Coordinate with project managers and technical coordinators to develop proposal budgets per donor guidelines, project needs, and organizational funds requirements.
Ensure consistency, quality, and coherence between narrative and budget proposals.
Provide technical support to partners and staff in project fundraising and donor fund management.
Review project cash flow forecasts/installment plans prior to project kick-off meetings.
Facilitate grant closure procedures and monitor compliance to grant closure steps.
Prepare final financial reports as per donor requirements and ensure grants are closed out in the accounting system.

Grant Compliance, Information Management, Administration, and Capacity Building (20%):

Maintain a schedule/database of grant proposals, ongoing grants, and closed grants.
Develop and maintain a grants management calendar to ensure timely dissemination of report deadlines, reviews, and closure information.
Maintain updated files for approved grants detailing agreements, donor regulations, approved budgets, proposals, financial reports, and correspondence.
Act as a finance focal point with donors and liaise for clarification on financial and compliance requirements.
Organize training for relevant staff on donors’ procedures, requirements, and compliance regulations.
Participate in all grants-specific audits/assessments and follow up on recommendations.

Grant Financial Reporting, Monitoring, and Accountability (25%):

Manage the preparation and timely distribution of monthly Budget vs. Actual (BVA) reports.
Coordinate monthly grant BVA monitoring meetings and ensure documentation and follow-up on action points.
Support budget revisions in line with donor regulations and provide recommendations for realignments.
Conduct grant monitoring visits to field locations and participate in planned donor monitoring field visits.
Participate in donor and stakeholder meetings and visits as required.

Grant Income and Receivables Management (10%):

Prepare and manage project income tracking schedules against all signed donor contracts.
Prepare donor invoices and request cash disbursements as per project agreements.
Review grant fund requests and confirm the availability of funds for monthly field requests.
Ensure accurate payroll charges for assigned grants.

Donor Reporting (20%):

Manage the reporting schedule to ensure timely and accurate reporting.
Prepare accurate financial donor reports in accordance with donor requirements.
Verify that financial and narrative reports are coherent.
Coordinate with ERP team/developers for user-friendly reporting tools.

Sub-Grantee Management (5%):

Conduct capacity assessment and due diligence on new sub-grantee organizations.
Prepare partnership agreements and review sub-grantee financial reports.
Conduct detailed expenditure verification on sub-grantees’ liquidations.
Enhance financial management capacity of sub-grantees through continuous training.

Qualifications, Skills, and Experience:

Bachelor’s Degree in Accounting & Finance, Business Administration, Economics, or Commerce (Master’s Degree is an added advantage).
Minimum Level 3 progressive stage in Accounting certification (Full Chartered Accountant or CPA preferred).
At least two years of experience in grants management overseeing multi-donor project funds.
Experience working with INGOs is an added advantage.
In-depth knowledge of Generally Accepted Accounting Principles and relevant donor requirements.
Proficient in ERP systems and computerized accounting software (e.g., Sage, Unit4).
Strong analytical and financial reporting skills.
Skilled in training and capacity building.
Proficient in both written and spoken English.
Ability to maintain detailed records with high accuracy and to act with integrity.
Ability to support MTI Calling and adhere to the MTI Code of Conduct.